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Dispose of, move, sell, or donate equipment

Northeastern faculty and staff occasionally need to dispose of old or unused assets or property. The finance team is required to track assets that are disposed of or moved. If items are to be sold or donated, the finance team must first prepare a bill of sale.

  • checkSolution 1: Dispose of a computer

    • Please fill out the Asset+ Form (fka Asset Disposition Form) and select the checkbox (Electronic Item)

      For additional guidance, please review the following instructional document.

  • checkSolution 2: Donate or sell a computer
    • Step 1

      Contact the Accounting Department at accounting@northeastern.edu.  They will work with Procurement Services to determine if the electronic asset is eligible for sale or donation.

    • Step 2

      Procurement Services will create a bill of sale and follow up with you to complete the necessary steps.

  • checkSolution 3: Dispose of, move, sell, or donate items other than computers
    • Step 1

      Submit an Asset+ Form on Sharepoint (fka Asset Disposition Form)

    • Step 2

      Scroll to the bottom of the page, and click the Users box.

    • Step 3

      Click on Submit a New Request. This will bring you to a form. Some fields (date, name, title, phone number, email address, department, and office location) will auto-populate.

    • Step 4

      Click on Action Type, and select the action you’d like to complete.

      • If the asset has an affixed Northeastern Asset tag or if the initial purchase price was greater than $5,000, select the Capital Asset box.
      • If the asset was bought with a Ledger 5 research grant, select Contains an Item Bought from Federal Funds.
    • Step 5

      Fill in all relevant information about the item(s) you are disposing of.

    • Step 6

      Attach any additional information and documentation related to the asset(s).

    • Step 7

      Click on Submit. Your supervisor will receive an email notification asking them to approve the request.

  • checkSolution 4: Learn more

    • To learn more about Northeastern’s rules for disposing of, moving, selling, or donating assets, view the Policy on Capital Assets.

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