Submit an invoice to pay a vendor

Step 1

Receive an invoice from the vendor and verify that it matches your purchase order number.

Step 2

If the vendor’s invoice doesn’t show the purchase order number, please provide the number on the invoice you submit to Accounts Payable.

Step 3

Please email the invoice to invoice@northeastern.edu

Access form

Step 1

If you do not find the vendor in the vendor search, click this link to request that vendor be added to Husky IntelliBuy

Go to the request form

Step 2

Complete the form and attach all the invoice

Step 3

Click Submit

Approve form

Step 1

Go to the User Dashboard and open the request form from your inbox

Step 2

Review the request for validity

Step 3

Select the appropriate action to be taken on the request

Step 4

Click Submit

Non-PO Submission Detailed Guide (PowerPoint)

Payments to international vendors require the following: a Direct Pay Form, the vendor’s invoice, the vendor’s international banking information, and the International Supplier Registration Form.

Regardless of the dollar amount, international currency payments should never have a purchase order number tied to them. We cannot process international currency payments against a purchase order.

Step 1

Receive an invoice from the vendor.

Step 2

Ask the vendor to complete the International Supplier Registration Form.

Step 3

Complete the Direct Pay Form—International Purchases.

Step 4

Ask your department’s designee for invoices to sign and approve the Direct Pay Form—International Purchases.

Step 5

Send the following three items to Mary Ann Walsh in Accounts Payable via email at m.walsh@northeastern.edu:

1. Vendor’s Invoice
   

   Invoice needs to include vendor’s international banking information.

   If it does not, then the vendor will need to provide a letter from their international bank, printed on bank letterhead, which includes the following information:

   Vendor/Accountholder name on Bank Account

   Vendor Address

   Account Code #

   Sort Code #

   Bank Name

   Bank Address

   Swift Code

   IBAN and/or Account Number

2. International Supplier Registration Form
3.  Direct Pay Form – International Purchases