Submit an invoice to pay a vendor

• Step 1

  Receive an invoice from the vendor and verify that it matches your purchase order number.

• Step 2

  If the vendor’s invoice doesn’t show the purchase order number, please provide the number on the invoice you submit to Accounts Payable.

• Step 3

  Please email the invoice to invoice@northeastern.edu

• Non-PO Invoice Submission Detailed Guide (PowerPoint)

• Step 1

  Open email to the Automation tool:

  • k2invoiceautomation@northeastern.edu

• Step 2

  [Optional] If you CC [user]@northeastern.edu email, that person will be asked to verify invoice details and submit the invoice for processing.

  OR

  [Optional] If you cc an external/vendor email address, they will be asked to verify invoice details and submit the invoice for processing.

• Step 3

  Insert Unique Subject Line

  • Example: Index:123456,AccountCode:12345,Comments:notes to Payment Operations.

• Step 4

  Attach all the supporting documents (Invoice and/or W-9)

• Step 5

  Click Send

• Track on K2 Dashboard

• Step 1

  Check your K2 dashboard (displayed after invoice is submitted and/or Payment Operations Manual Review is completed, if necessary)

• Access form

• Step 1

  Go to the request form

• Step 2

  Complete the form and attach all the supporting documents (Invoice and W-9)

• Step 3

  Click Submit

• Approve form

• Step 1

  Go to the User Dashboard and open the request form from your inbox

• Step 2

  Review the request for validity

• Step 3

  Select the appropriate action to be taken on the request

• Step 4

  Click Submit

• Non-PO Submission Detailed Guide (PowerPoint)

Payments to international vendors require the following: a Direct Pay Form, the vendor’s invoice, the vendor’s international banking information, and the International Supplier Registration Form.

Regardless of the dollar amount, international currency payments should never have a purchase order number tied to them. We cannot process international currency payments against a purchase order.

• Step 1

  Receive an invoice from the vendor.

• Step 2

  Ask the vendor to complete the International Supplier Registration Form.

• Step 3

  Complete the Direct Pay Form—International Purchases.

• Step 4

  Ask your department’s designee for invoices to sign and approve the Direct Pay Form—International Purchases.

• Step 5

  Send the following to Mary Ann Walsh in Accounts Payable via email at m.walsh@northeastern.edu

  • Vendor’s invoice
  • International Supplier Registration Form
  • Direct Pay Form—International Purchases
  • Vendor’s bank name, SWIFT code, and IBAN or account number