Skip to main content
northeastern university seal
EXPLORE NORTHEASTERN

Dispose of, move, sell, or donate equipment

Northeastern faculty and staff occasionally need to dispose of old or unused assets or property. The finance team is required to track assets that are disposed of or moved. If items are to be sold or donated, the finance team must first prepare a bill of sale.

  • checkSolution 1: Dispose of a computer
    • Email OIS@northeastern.edu to coordinate pickup of the item(s). Include in the email:

      • Your contact information (name, email, phone number)
      • A description of the item
      • The address where the item is located, including the building name and room number
  • checkSolution 2: Donate or sell a computer
    • Step 1

      Contact Adam Kneeland at a.kneeland@northeastern.edu. He will work with Procurement Services to determine if the electronic asset is eligible for sale or donation.

    • Step 2

      Procurement Services will create a bill of sale, and Adam will follow up with you to complete the necessary steps.

  • checkSolution 3: Dispose of, move, sell, or donate items other than computers
    • Step 1

      Submit an Asset Disposition Request.

    • Step 2

      Scroll to the bottom of the page, and click the Users box.

    • Step 3

      Click on Submit a New Request. This will bring you to a form. Some fields (date, name, title, phone number, email address, department, and office location) will auto-populate.

    • Step 4

      Click on Action Type, and select the action you’d like to complete.

      • If the asset has an affixed Northeastern Asset tag or if the initial purchase price was greater than $5,000, select the Capital Asset box.
      • If the asset was bought with a Ledger 5 research grant, select Contains an Item Bought from Federal Funds.
    • Step 5

      Fill in all relevant information about the item(s) you are disposing of.

    • Step 6

      Attach any additional information and documentation related to the asset(s).

    • Step 7

      Click on Submit. Your supervisor will receive an email notification asking them to approve the request.

  • checkSolution 4: Learn more
    • To learn more about Northeastern’s rules for disposing of, moving, selling, or donating assets, view the Policy on Capital Assets.

FAQ

We Are Here to Help